ADMISSION Procedure and Regulations
1. Admission in Under Graduate/P.G. courses and other courses introduced in
affiliated Colleges/Institutes shall be made by the Principal/Director of the
College/Institute concerned as per schedule given in Chapter-I. Each
College/Institute shall prepare a small Information Brochure highlighting its
courses, achievements in Academic, Cultural & Sports activities, availability of
infrastructure, number of intake, eligibility conditions etc. etc. The
prospectus/admission forms shall be made available by the Principal/Director of
the Colleges/ Institutes concerned well in time.
2. No admission be made by the Colleges/Institutes before getting affiliation
certificate from the University. If any Colleges/Institute makes admission in any
course without obtaining provisional affiliation from the University, such admissions
shall not be regularised in any case.
3. Candidates who have compartment/re-appear in one or more papers in the
qualifying examination shall not be allowed admission in 1st semester of the course
in any case.
4. Aadhar Number, Mobile Number, Photo and Date of Birth should be made
mandatory for every student as the same is required by the UGC for uploading the
results of students for online verification. Student himself/herself will be
responsible for providing the correct information and the Principal/HoD/Director will
certify that the information as submitted by the student is being forwarded as such.
5. The panel for submission of RR/CR will be opened by the University w.e.f. date of
admissions and will be closed on 5th September, 2018.
6. Selection/merit list in respect of all the courses be sent by the Colleges/Institute
category wise such as SC, BC, and Male/Female etc. etc. to the R&S Branch,
M.D.University, Rohtak alongwith RRs.
7. The students will have to attend lectures in theory and practicals as per the
requirements prescribed in the ordinances.
8. A candidate whose result is declared late by this University without any fault of the
candidate or of the College/Institute concerned, may be admitted by the Principal/
Director, if he/she has applied by the stipulated date and seat is available without
payment of late fee, within 10 working days of the declaration of result by the
University.
9. Declaration to be obtained from the candidate
The College / Institute should make a provision in the admission form for a
declaration to be given by the student(s) as under:-
“I declare that I am applying for admission with the consent of my
parents/guardian and that the particulars given above are correct. I have read
the College / Institute prospectus for the session 2018-19 as well as the
admission requirements as laid down by the University for the course. I agree
to abide by the rules and regulations given therein. I further declare that I shall
submit myself to disciplinary jurisdiction of the Principal/Director of the
College/Institute, the Vice-Chancellor and the other authorities of the University
who may be vested with the power to exercise discipline under the Act, the
Statutes, the Ordinances and Rules framed by the University in this regard. I
understand that my admission if made by the College/ Institute is provisional
and will be subject to confirmation by the University. In case my admission is
cancelled by the University I shall have no claim for refund of fees paid by me
to the College/Institute or the University.
I undertake that I shall not indulge in any act of ragging otherwise my
admission to the College/Institute shall stand cancelled and disciplinary
proceedings be initiated against me.”
The applicants shall also submit the Undertaking as appended at ‘G’.
10. Students, in any case, will not be dealt with directly by the University and their
requests/applications should not be sent to the University in piece meal.
However the doubts, if any, may be got cleared by deputing an official/teacher
to the University.
11. All admissions shall be made strictly on merit from amongst eligible applicants for
each course of study.
12. In determining the eligibility, the fraction of percentage of marks of 0.5 or more shall
be raised to the next higher percentage while fraction of less than 0.5 (e.g. 0.495)
shall be ignored in Under Graduate Sem-I only i.e (B.A./B.Sc./ B.Com./ B.Sc. (Home
Sc.)/B.Sc.(Sports Science).
13. The marks obtained by the candidate in an additional subject be considered for
calculating the merit percentage for admission to P.G. Course if the candidate is
seeking admission in that subject after eliminating the lowest marks secured by the
candidate in any of the subject.
14. If the last date of admission/submission of application form falls on a holiday or that
day is declared holiday by the Govt./University/College/Institute, the next working
day will be considered as the last date for the purpose.
15. The Principal/Director of the College/Institute shall not make admission over and
above the sanctioned intake. Such admissions shall not be regularised by the
University. Registration Branch of this University will ensure that admissions are not
made over and above the sanctioned seats by any affiliated College/ Institute. If any
violation comes to the notice, the same will be brought to the notice of the University
authorities.
16. No one shall be admitted to the University or any examination of the University
unless he/she has been registered as a student of the University.
The Colleges/Institutes shall not make admissions beyond the sanctioned intake.
However, in case of extra ordinary situations/circumstances, the Colleges/ Institutes
shall adopt the following procedure for making a request to the University for creation
of additional seat(s) (except M.Tech, MCA and LL.B.) for the session 2018-19 only.
In case of Govt. Colleges/Institutes, such request shall be made through the Director
General, Higher Education, Haryana.
The Principal/Director of the College/Institute will send the recommendations of
the College/Institute Admission Committee for creation of additional seat(s) for a
particular session certifying that requisite infrastructures/facilities are available for
the proposed increase. Such recommendations including increase of students, if
any excluding Govt. Colleges/Institutes should come to the University for further
action by the Colleges Branch.
The admissions will be made against the increased seats, on the basis of the laid
down merit/criteria. However, an extreme compassionate case can be
considered on individual basis on the recommendations of a sub-committee of
the Admission Committee of the College/Institute.
17. The total number of seats in the erring College(s)/Institute(s) committing any type of
irregularity in making admissions etc. will be reduced by minimum ten seats initially
for a period of one year and it will be doubled in case the College/Institute repeats
the violation of rules.
18. Admissions to various courses in the affiliated Colleges/Institutes may be made after
consulting the list of various examinations of other Universities recognised by this
University, already sent to the Colleges/ Institutes vide letter No. AC-3/ 10060-10672
dated 09.05.2014 and also available on University website www.mdurohtak.ac.in.
The letters written thereafter in this regard also be consulted. If any admission is
made by the College/Institute in violation of above list, it shall be the sole
responsibility of the said College/Institute and those admissions will not be
regularized in any case.
19. The instructions for curbing ragging as conveyed by the UGC vide letter No. 1-
15/2009 (ARC) pt. III dated 17.03.2017, in view of the judgement of the Hon’ble
Supreme Court of India dated 08.05.2009 in Civil Appeal No. 887/2009 and also
given in Chapter X be adhered to strictly (UGC Regulations on Curbing the Menace
of Ragging in Higher Education Institutions, 2009, UGC website i.e. www.ugc.ac.in &
the Haryana Prohibition of Ragging in Educational Institution Ordinance 2012.
20. The SC/BC candidates shall be charged 1/4th of the price of the Prospectus as per
instructions of the Director SC/BC Welfare Department, Chandigarh. Therefore, price
of the prospectus for such candidates be printed accordingly.
21. Foreign Students’ Cell
The University has a full-fledged Foreign Students’ Cell. The Cell, headed by the
Advisor, Foreign Students’ Cell provides guidance and help to the international
students through a ‘single window system’
Besides above, there is a provision for creation of 15% additional supernumerary
seats exclusively for foreign students’ in all the courses (except the courses where
admissions are made through State/Central counseling) in the various departments
of the University. It is mandatory to obtain an eligibility certificate/NOC from the O/o
the Deputy Advisor, Foreign Students Cell, M.D. University, Rohtak after submitting
the following documents:-
1. Letter of the Association of Indian Universities, New Delhi regarding equivalency
/recognition of the examination.
2. Photocopy of Student Passport.
3. Photocopy of student visa.
4. AIDS Certificate.
5. Eligibility Fee – as the case may be.
6. Application on the prescribed form which may be downloaded from the
University Website alongwith two pass-port size photographs. Candidates
are also required to deposit prospectus fee of Rs.150/- with the Foreign
Students’ Cell.
NOTE FOR COLLEGES:
A) The Colleges have to apply for Eligibility Certificate/No Objection
Certificate within one month from the last date of admission after that fine
of Rs.5000/-per students will be charged from the College.
B) Special Endorsement on the Visa should be the in the name of concerned
college in which the candidate has been admitted.
For details, the Prospectus for Foreign Students’ is available on the University
Website www.mdurohtak.ac.in (Phone: 01262-262208 (O)
22. Relaxations in eligibility conditions for SC Category Candidates of Haryana
only:
The SC candidates of Haryana shall be granted reduction/relaxation of 5% marks in
the eligibility conditions in all the courses in the marks required for general category,
in view of the decision of the Honourable Supreme court conveyed by the State
Govt. as explained hereunder:
The decision of the State Govt. conveyed by the Chief Secretary to Govt. Haryana
by notification No.22/129/2012-1GSIII dated 16.07.2014 in view of judgement of
Hon’ble Supreme Court passed in Civil Appeal No.7084/2011 and the Resolution No.
100 of the meeting of the Executive Council of this University held on 22.12.2014
regarding relaxation in minimum eligibility condition for reserved categories in all the
courses being run in the University Teaching Departments and Colleges/Institutes,
prescribing minimum eligibility qualifications for admission in various courses, the
reduction of 5% should be reduced from the minimum required marks by a general
category candidates.
Example: In a course, a general candidate requires to have 50% marks, then as per Govt.
instructions by giving 5% relaxation the minimum eligibility marks for a SC/ST candidate
should be calculated as under:-
Out of 100 Marks needs to less =5
Out of 1 Marks needs to less= 5/100
Out of 50 Marks needs to less=5/100×50=2.50
This way, minimum less mark where general category candidates are required to have 50% in
a prescribed qualification, the total required marks for a reserved candidate will be
50-2.50=47.50 and not 45.
23. Reservations or relaxations, if any, are available to the reserved candidates of
Haryana only, as per reservation policy of the State.
24. Henceforth, Certificate of Residence and Caste Certificate (Backward Class and
Scheduled Caste) should be signed and issued by the Circle Revenue Officer
(Tehsildar/NaibTehsildar-cum-Executive Magistrate) of the District/Sub Division to
which the candidate belongs and Head of Department in case of Govt. employees.
Certificate issued by any other authority will not be accepted.
25. Candidates who have passed their qualifying examinations from the
Universities/Boards in the state of Haryana will be deemed to be Haryana residents
and will not be required to submit certificate of residents of Haryana.
26. If gap in studies, students may give reasons with documentary proof/ self
undertaking.
27. No College/Institute shall register/enrol any student in violation of the merit list.
Instances have come to notice where Colleges/Institutes had notified that admissions
will be made on first come first served basis which is totally against the admission
rules/guidelines. Not only this, the Colleges/Institutes also accepted fee for booking
seats on first come first served basis. In case any College/Institute is found involved
in such activities, it will invite disciplinary action.
28. The duration of the course of instructions for B.A./B.Sc./B.Voc./B.Com. (Pass &
Vocational/Hons.)/B.B.A./B.C.A./B.B.A. (Business Economics)/Bachelor of
Journalism & Mass Communication shall be three academic years i.e. six semesters
but the duration of Bachelor of Hotel Management & Catering Technology course
and Bachelor of Tourism & Travel Management shall be of four academic years.
The examinations of odd semesters shall be held in the month of
November/December and examinations of even semesters shall be held in the
month of May/June each year.
29. The maximum period to complete the course is, duration of the course + 3
years, unless otherwise specified in any other Ordinance.
30. At the time of admissions, fee/funds like enrolment, registration, tuition fee, games,
union, library, magazine, medical, examination and other funds may not be charged
from SC students whose parents’ annual income is not more than Rs.2.5 Lacs. The
claim on account of such fee may be submitted to the Director General, Higher
Education, Haryana, Panchkula after getting the same vetted from the Auditors of the
Directorate for reimbursement. The affiliated Colleges shall however pay all the
University dues at the time of submitting the registration return/examination form as
usual. These instructions shall also be applicable to all Colleges where courses are
being under SFS. Instructions received from the State Govt. from time to time on this
issue shall be followed.
The fee and funds relating to SC students shall be claimed by the concerned
College/Institute under P.M.S. to SC students. The concerned Institute, while
sending the claim of SC students shall also submit the certificate to the effect that
they have not charged funds and fees from SC students. In case, the students have
paid the fees and funds then the said amount shall be transferred in the bank
account of concerned student through Aadhar Card. Such students shall intimate the
College/Institute for the same.
Any fee prescribed by the University for hostel students belonging to SC category
shall be borne by the student concerned. But such students shall be paid
maintenance allowance by the State Govt. as per scheme(s) notified by the State
Govt. from time to time.
However, they are required to deposit library and other securities which will be
refunded to them after completion of the course or leaving the College on submission
of “No dues Certificate”.
31. The UGC vide its letter dated 26.02.2015 has issued guidelines to the University
regarding scholarships meant for SC students, to incorporate in Prospectus/
Brochure of all the Institutes that the eligible SC students should submit their
scholarship forms for the Academic year by February for processing scholarship to
SC students each year. Therefore, all the Institutes are required to incorporate the
instructions in their Prospectus/Brochure that the eligible SC /ST, OBC, PwD
students etc. should submit their scholarship form for the Academic year by February
for processing scholarship.
32. If a candidate after having been admitted to the first year of a course, leaves the
course without attending any class and he/she applies for refund of fee within 7 days
of the date of admission, the fee paid by her/him shall be refunded after deducting
Rs.1000/-
If a candidate after having been admitted to the first year of a course withdraws
his/her candidature after 7 days and the seat vacated by him/her is subsequently
filled up from the waiting list, the fee paid by him/her shall be refunded after
deducting 15% of the fee paid by him/ her subject to a minimum of Rs.1000/-
In a similar case if the seat vacated by a candidate is not filled up, the fee paid by
him/her would not be refunded.
33. No class in any subject should be started if the number of candidates seeking
admission in any subject is less than 40.
34. All the Colleges/Institutes shall add a column in the admission
form/application form in the Prospectus of College/Institute of Transgender,
Aadhar Card Number, Mobile Number and email address. As per instructions
of the State Govt. issued vide Memo No. 18/30-2015 UNP (4) dated 08.03.2017,
to enable to link Aadhar ID with Bank account of all students to be admitted
from the session 2018-19, the Aadhar based admissions must be implemented
i.e. every student shall be in possession of Aadhar number at the time of
admission in the College.
35. Any candidate, who fails to turn up for Counselling at his/her turn, will be considered
for the remaining seats at the time he/she reports for counselling. But no relaxation
shall be given if the candidate fails to appear before the Counselling Committee on
the fixed date/time.
Those candidates, who do not get admission in one round of counselling, shall be
eligible for admission in subsequent round, if seats are available.
36. The Director/Principal of the College/Institute may ensure that before making
admissions to various courses, the Admission Committee of the
College/Institute has gone through the Ordinances available on the University
website i.e. www.mdurohtak.ac.in under column Home>Academic>Ordinance.
37. Rule for promotion to various courses:-
It has been decided by the University that in the courses governed under
Common Ordinance for 2-year, 3-year, 4-year, 5-year and 6-year (except where
there is separate Ordinance is prescribed e.g. B.Ed., M.Ed., B.Arch., M.Arch.)
the students who were admitted in 1st semester in the session 2017-18 will be
promoted to the next semesters according to the provision stated below:
Common Ordinance for 2-Year PG Courses: Clause 12(ii)
The candidate shall be treated as promoted to the next semester/class
automatically subject to fulfillment of conditions as laid down in clause-8 of
the Ordinance.
Common Ordinance for 3-Year UG Courses: Clause 11(ii)
The candidate shall be treated as promoted to the next semester/class
automatically subject to fulfillment of conditions as laid down in clause-7 of
the Ordinance.
Common Ordinance for 5-Year Integrated Courses: Clause-12
The candidate shall be treated as promoted to the next semester/class
automatically subject to fulfilment of conditions as laid down in clause-9 of the
Ordinance.
However, promotion to 7th semester will be allowed only when he/she has
cleared the 1st module (1st to 6th semesters).
38. A candidate who has gap in studies can be granted admission after he/she submits
an undertaking describing the reason of the gap period and also that he/she has not
indulged in any illegal activities, keeping in view the maximum duration to complete
the course.
39. A candidate, who after seeking admission in a course left that course in between and
seeks admission in other course may be allowed to continue the said course if
he/she is able to complete the said course within the maximum period prescribed for
completing a course which is the duration of the course + 3 years, unless otherwise
specified in any other Ordinance.
40. A candidate who has qualified the qualifying examination and has a gap of more than
two years or more, he/she can be granted admission to a course if such a candidate
submits an undertaking that during gap period he/she has not indulged in any illegal
activities.
41. Vacant seats in reserved categories after the 3rd counseling shall be converted into
general category and filled up strictly on the basis of merit. There is no need to send
such cases to the University for approval.
42. Unless otherwise specified, there is no upper or lower age limit for admission in any
course.
43. In case, the seats are vacant in the College and waiting list is exhausted, fresh
applications may be invited to fill up the seats and admissions be made on the basis
of merit and criteria fixed by the University.
44. It is clarified that the students whose result is declared as EEC, it means that their
entire exam result has been cancelled for that roll number i.e. theory and practical.
Internal Assessment marks of that students shall be carried forward as per University
rules. Such a student will appear in the examinations of re-appear and not required
to attend classes again of the semester in which his/her EEC has been declared.